Privacy & cookie policy

Date: June 2023

Your privacy is of great importance to The Strategy Office BV (hereinafter referred to as ​‘The Strategy Office’). If you use the website www.thestrategyoffice​.com (hereinafter referred to as: the ​‘website’), some of your personal data and/​or data about the use of the website will be stored by The Strategy Office. We would like to inform you about the way we collect information about the users of our website.

Providing contact details
The Strategy Office may store personal data that you provide us, so that The Strategy Office can contact you and provide you with further information. You can leave your name, email address and telephone number on the website. You then give The Strategy Office permission to store your data and contact you. Your data can be shared internally with people who are responsible for the business at The Strategy Office. We will never share your personal data with third parties without your permission, other than with parties engaged by The Strategy Office and who act on behalf of The Strategy Office.

The Strategy Office has internal policies and controls to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is inaccessible, except for our employees in the performance of their duties.

As a data subject you have the right to ask us for access and a copy of your data and to change or delete your incorrect data. If you wish to exercise one of these rights, please contact office@​thestrategyoffice.​com

Use of website
When you visit the website, your IP address is stored temporarily.

Cookies
The website of The Strategy Office uses cookies. Cookies are small text files that are placed on your computer, mobile phone or tablet after visiting the website. A cookie remembers certain data, such as the pages of the website you have visited. There are different types of cookies. Not all types of cookies are privacy-sensitive. The website of The Strategy Office uses functional, analytical and tracking cookies.

Functional cookies
These cookies are necessary for the website to function. Without these cookies the website does not work or does not work optimally.

Analytical cookies
Analytical cookies keep track of visitor statistics on the website. This gives better insight into the functioning of the website. These cookies have hardly any consequences for privacy.

Tracking cookies
Tracking cookies are cookies that track individual surfing behaviour. The Strategy Office uses these cookies to collect information about how you interact with our website and they allow us to remember you. We use this information in order to improve and customise your browsing experience and for analytics and metrics about our visitors both on this website and other media.

The Strategy Office uses Google Analytics. The Strategy Office meets the following conditions:

• The Strategy Office has signed a processor agreement with Google

• IP addresses are made anonymous so that data can never be traced back to your IP address

• The Strategy Office account is set in a way that no data is shared with others and no use is made of other Google services in combination with the Google Analytics cookies

Disable and delete cookies
You can disable all cookies (for all websites you visit) by modifying the settings of your internet browser to confirm that you wish to refuse all cookies. Because of this, certain websites may no longer work properly. The way in which you can delete cookies depends on your internet browser. Consult the ​help function of your browser if desired.

• Cookie settings for Google Chrome

• Cookie settings for Internet Explorer

• Cookie settings for Mozilla Firefox

• Cookie settings for Safari

Privacy notice for applicants

Date: June 2023

As part of any recruitment process, The Strategy Office BV (hereinafter: ​‘The Strategy Office’) collects and processes personal data relating to job applicants (hereinafter: ​‘you’). The Strategy Office is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does The Strategy Office collect?
The Strategy Office collects a range of information about you. This includes or could include:

• Your name, address and contact details, including email address and telephone number, date of birth and gender

• Details of your qualifications, skills, experience and employment history

• Information about your current level of remuneration, including benefit entitlements

• And/​or information about your entitlement to work in the Netherlands

The Strategy Office may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or résumés, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment. The Strategy Office may also collect personal data about you from third parties, such as references supplied by former employers. Requesting and submitting a Statement of Conduct can be part of the application procedure.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email). The data may be stored in the cloud, using cloud providers and/​or data centres that are located outside the European Economic Area (EEA).

Why does The Strategy Office process personal data?
The Strategy Office needs to process data to take steps prior to entering into a contract with you. It may also need to process your data to enter into a contract with you. In some cases, The Strategy Office needs to process data to ensure that it is complying with its legal obligations. The Strategy Office has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows The Strategy Office to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. The Strategy Office may also need to process data from job applicants to respond to and defend against legal claims. The Strategy Office will not use your data for any purpose other than the recruitment exercise for which you have applied.

Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff, if access to the data is necessary for the performance of their roles. The Strategy Office may also share your information with third parties who provide (HR) services to The Strategy Office, such as providers that perform screenings against PEP and sanction lists and/​or that perform a BKR check.

Your data may be transferred outside the European Economic Area (EEA) due to the use of cloud providers and/​or data locations outside the EEA where The Strategy Office may store your data. Data is transferred outside the EEA on the basis of the US-EU Privacy Shield or other safeguards.

How does The Strategy Office protect data?
The Strategy Office takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long does The Strategy Office keep data?
If your application for employment is unsuccessful, The Strategy Office will hold your data on file for a maximum of 4 weeks after the end of the relevant recruitment process. If you agree to allow The Strategy Office to keep your personal data on file, The Strategy Office will hold your data on file for a further 12 months for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights
As a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request

• Require The Strategy Office to change incorrect or incomplete data

• Require The Strategy Office to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing

• Object to the processing of your data where The Strategy Office is relying on its legitimate interests as the legal ground for processing

If you would like to exercise any of these rights, please contact office@​thestrategyoffice.​com

What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to The Strategy Office during the recruitment process. However, if you do not provide the information, The Strategy Office may not be able to process your application properly or at all.

Amendments
The Strategy Office is entitled to amend this ​‘Privacy Notice – Job Applicants’ from time to time, without any notice being required. The most up-to-date privacy statement can always be consulted via The Strategy Office’s website: www​.thestrategyoffice​.com

Changes
The Strategy Office is entitled to change this Privacy Notice from time to time, without any notice being required.